Mental Health America Dutchess County is an equal opportunity employer. Come join our dedicated team helping individuals and families with all aspects of mental wellness. To apply for this position, please click on the apply button below. 

Poughkeepsie, New York

Administrative Assistant/Data Base Coordinator

Full Time 35 hours week, excellent benefits package.

Children’s Case Management & Home & Community Based Services Duties:

  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Maintain personal health information (PHI) in a confidential manner
  • Organize and manage client charts in electronic health records system
  • Create and maintain filing systems, both electronic and physical
  • Process new referrals and designate assignments accordingly
  • Generate and assist in the preparation of regularly scheduled reports
  • Complete daily work log
  • Schedule and coordinate staff and other meetings

Front Desk Administrative Duties:

  • Answer and direct phone calls and emails
  • Produce and distribute correspondence, mail and deliveries
  • Receipt incoming rent payments
  • Receiving and directing visitors
  • Place and track office supply orders as needed


  • High school diploma or equivalent; college degree preferred
  • Experience with electronic medical record systems
  • Minimum 1 year office and administrative experience
  • Experience working in Mental Health setting preferred
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task
  • Ability to prioritize tasks across multiple departments
  • Proficient in Microsoft Office including Excel
  • Positive and professional attitude
  • Excellent written and verbal communication skills
  • Attention to detail and strong organizational skills
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